Notice of Privacy Practices

Your rights

You have rights regarding your health information. Depending on applicable law and the circumstances, these rights may include the following.

How we may use and disclose health information

Ethos Clinic may use or disclose health information as permitted or required by applicable law. Common purposes include treatment, payment, and healthcare operations.

Treatment

We may use health information in providing, coordinating, and managing your care and may share information with other healthcare professionals when permitted by applicable law.

Payment

We may use or disclose information for billing, insurance, eligibility, claims, and other payment-related activities as permitted by law.

Healthcare operations

We may use or disclose information for appropriate practice operations, including quality assessment, training, licensing, auditing, compliance, and administrative activities.

Public health and safety

We may disclose information when permitted or required for certain public health, safety, reporting, or protective purposes.

Health oversight and legal requirements

Information may be disclosed to authorized oversight agencies or as required by applicable legal process, regulation, or law.

Law enforcement and other legally authorized purposes

We may disclose health information for law-enforcement, judicial, administrative, workers' compensation, coroner, medical examiner, or other legally authorized purposes when applicable legal requirements have been met.

Your choices and written authorization

In circumstances where applicable law gives you a choice about whether health information may be shared, Ethos Clinic will follow your direction as required.

Certain uses and disclosures require your written authorization. These may include certain uses or disclosures involving psychotherapy notes, marketing, the sale of protected health information, and other purposes not otherwise permitted by law.

You may generally revoke an authorization in writing, except to the extent Ethos Clinic has already acted in reliance on the authorization or as otherwise provided by law.

Mental health and other specially protected information

Mental health records and certain other sensitive information may receive additional protections under Pennsylvania or federal law. When a law provides greater privacy protection than HIPAA, Ethos Clinic will follow the more protective requirement when applicable.

Pennsylvania law provides additional confidentiality protections for certain mental health records and limits their disclosure except when authorized by the patient or otherwise permitted or required by law.

Substance use disorder records may also be subject to additional federal confidentiality protections, including 42 CFR Part 2, when those requirements apply.

Our responsibilities

• We are required by law to maintain the privacy and security of protected health information.
• We are required to provide you with this Notice describing our legal duties and privacy practices.
• We are required to follow the terms of the Notice currently in effect.
• We will notify affected individuals as required if a breach occurs that may have compromised the privacy or security of protected information.
• We will not use or disclose health information other than as permitted by law, described in this Notice, or authorized by you.

Changes to this Notice

Ethos Clinic may change the terms of this Notice as permitted by law. Revised terms may apply to health information we already maintain as well as information we receive in the future.

The current Notice will be available on this website and upon request from Ethos Clinic.

Questions or complaints

If you have questions about this Notice, want to exercise a privacy right, or wish to make a privacy complaint, please contact:

You may also file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights. Ethos Clinic will not retaliate against you for filing a complaint.

Learn how to file a HIPAA complaint with HHS